VILLAGE OF NORTH BALTIMORE

COUNCIL MEETING

JULY 03, 2012

MINUTES

I. Pledge of Allegiance

Mayor Julien called the meeting to order at 7:30 PM and led the Pledge of Allegiance.

II. Roll Call:

Mayor Mike Julien-Here, Leslee Thompson-Here, Aaron Patterson-Here,

Janet Goldner-Here, Bill Cameron-Here, Jeff Bretz-Here, Greg Waaland—

Here, Clerk Richard Van Mooy-Here.

III. Approval of the Minutes:

Motion by Mr. Patterson to approve the minutes of the 06-05-12 meeting. Second by Mr. Waaland. All approved.

Motion by Ms Thompson to approve the minutes of the 06-12-12 special meeting. Second by Mr. Cameron. All approved.

Motion by Mr. Waaland to approve the minutes of the 06-25 special meeting. Second by Ms Thompson. All approved.

Motion by Mr. Bretz to approve the minutes of the 06-28-12 special meeting. Second by Ms Thompson. All approved.

IV. Public Participation:

Joe Kepling, 305 Rudolph Rd. addressed council on the upcoming Phase II sewer separation. He was representing five owners of newer homes that abut one another. He feels that he and his neighbors may be required to switch his storm and sanitary sewers needlessly. He was told that after the bids have been let a number of community meetings will be held and that he and his neighbors will be able to address their individual concerns. It was the consensus of council that if the design can be modified that there will not be a need to revise the property owners’ sewers.

V. Letters and Communications:

Ms Thompson reported that she received some complaints about the lack of notification of the change in stop sign placement on Cherry St. She expressed hope that the public will soon get used to the change. Chief Baer said that the police typically give a 30-60 day grace period before enforcing the stop sign.

VI. Administrative Reports:

Finance Officer: Present. Report Submitted.

Mr. Julien called a special meeting following the 07-10-12 COTW meeting to certify the budget.

As questioned by Mr. Patterson, Mr. Yant reported that the June tax collections are below projections. He suggested that council keep an eye on the receipts. Mr. Patterson stated that it may be necessary to make changes if the receipts don’t improve.

Mr. Cameron asked Mr. Yant to have CCA verify that income taxes are being collected from the school related project and the ODOT contractors who are building the roundabout in the village.

Mr. Bretz asked about several bills which included a discussion of a $24 bill for the Rockwell monument.

Mr. Patterson said that he will set up a meeting with Henry Township to discuss the fire agreement.

EMS Chief: Present. Report Submitted.

Mr. Julien suggested a council work session with the Southwood EMS committee before the COTW. Ms Thompson said that she would e-mail members the time and date of the meeting.

Fire Chief: Not Present. Report Submitted.

Police Chief: Present. Report Submitted.

Chief Baer reported that the new cruiser will be put in service 07-04-12.

Chief Baer reported that the department paid $1.00 for a radio console valued at several thousand dollars at a recent EMA auction.

Chief Baer reviewed the results of a crash study that he did at the request from Ms Thompson. He studied the intersection of Poe Rd and Eagleville/Broadway. He reported that this intersection is not a high incident area and he does not recommend placing a stop sign at this intersection.

Chief Baer reviewed the new format of his report. It is currently in draft form but it is hoped that all departments can use this format. Supt. Wickard was assigned that task of using his computer skills to make all revisions.

Village Administrator: Present. Report Submitted.

Ms. Healy said that she the Public Utilities recommendation #1 should be for an additional expenditure of $7800 for Jones and Henry rather than the $17,300 that was expected.

Based on a recommendation from Ms Healy, Mr. Patterson made a motion to pay two Helms invoices totaling $5534.94 for sewer repairs in the north end caused by wash outs. Second by Ms Goldner. All approved. Ms Healy said that she would get additional information on the one repair that was done in the south end.

Clerk: Present.

Mr. Van Mooy distributed Resolution 07-12 to be added to the agenda.

Solicitor: Present.

Mr. Marcin discussed Resolution 07-12.

After discussion it was decided that Resolution 07-12 would be given only the first reading at this meeting rather than passing it as an emergency as written in the resolution title. Ms Thompson said that she would not be at the 08-07-12 meeting.

Mr. Patterson said that there is a need for additional funding if the village is to follow its budget.

Mayor: Present.

Mr. Julien called a special meeting for 07-10-12 in conjunction with the COTW. The time is TBA.

Mr. Patterson asked about the bucket truck. Mr. Julien said that Hancock Wood sold the village their surplus truck for $15,000 which is well below market price. Due to the power outages around the state, the truck is not available but delivery will soon be arranged.

VII. Standing Committees:

Economic and Community Development (Mr. Cameron)

Mr. Cameron reported that he submitted his five year plan to the mayor.

Mr. Cameron reported that he and Ms Healy had reviewed some zoning activities in the village.

Mr. Cameron reported that NBLS Supt. Marlene North has appointed him as the village rep for the Safe Routes to School committee.

Mr. Cameron reminded all that volunteers are needed for the school move on 07-10-12.

Public Safety (Ms Thompson)

Based on a recommendation of the Public Safety Committee, Mr. Patterson made a motion to authorize the NB Fire Department to strip parts from 757 and to use the parts for departmental use or to sell them to the highest bidder. Second by Mr. Cameron. All approved.

Based on a recommendation of the Public Safety Committee, Ms Thompson made a motion to authorize the NB Fire Department to scrap or sell to the highest bidder the obsolete Ford tanker. Second by Mr. Waaland. All approved.

Mr. Cameron suggested that the funds raised by transferred back to the fire department.

Ms Healy suggested that a scrap value estimate be done before the bidding.

Personnel, Policy and Ordinance Review (Mr. Bretz)

No Report.

Public Works (Mr. Waaland)

Based on a recommendation of the Public Works Committee, Mr. Waaland made a motion to approve the replacement of the roof on Shelter House #2 by Metal Pro Roofing at a cost not to exceed $8359.46. Second by Mr. Cameron. All approved.

Mr. Waaland made a motion to fill in and tile the Rudolph Rd. ditch south of Quarry Rd to 309 Rudolph at a materials cost of $8040 to be paid by the Storm Water Utility Fund. Labor and stone to be donated by Casey/JMJ. All approved except Mr. Bretz who voted no.

Public Utilities (Ms Goldner)

Based on a recommendation from the Public Utilities Committee, Ms Goldner made a motion to authorize spending $ 7800 for SolarBee engineering with Jones and Henry. Second by Mr. Patterson. All approved.

Based on a recommendation from the Public Utilities Committee, Ms Goldner made a motion to authorize the purchase of a waste gas burner Model ASSY10318580001for the sewer plant from PRD Technologies at a cost not to exceed $12,000. Second by Mr. Cameron. All approved.

Based on a recommendation from the Public Utilities Committee, Ms Goldner made a motion to Authorize the purchase and installation of a 12” EZ Valve from HD Supply Waterworks, Ltd at a cost not to exceed $7975. Second by Mr. Waaland. All approved.

Finance and Technology (Mr. Patterson)

Mr. Patterson asked Ms Healy to work on the rates of charge for various village services. Referred to COTW.

VIII. New Legislation, Resolutions, Motions or Business

Mr. Patterson made a motion to add Resolution 07-12 to the agenda. Second by Mr. Waaland. All approved.

Mr. Waaland made a motion that Resolution 07-12 be read by number and title only for the reading. Second by Mr. Cameron.

Resolution 07-12 read by number and title by the mayor.

RESOLUTION 07-12 A RESOLUTION DETERMINING TO PROCEED WITH THE ELECTION UPON THE PROPOSED ISSUE OF BONDS FOR THE PURPOSE OF PURCHASING FIRE EQUIPMENT, INCLUDING A FIRE PUMPER TRUCK, A NEW GRASS FIRE TRUCK AND RELATED EQUIPMENT, AND TO DECLARE AN EMERGENCY.

IX. Second Reading of Ordinances and Resolutions

None

X. Third Reading of Ordinances and Resolutions

None

XI. Other New Business

Mr. Julien reported that Sprint has purchased Nextel and that they will not support Nextel service. This means two things: 1) The rent that Nextel pays for the cell phone lugs on the water tower may be in jeopardy. 2) The village will have to replace its current Nextel phones. Mr. Julien got a quote from Verizon but more details will follow.

XII. Other Old Business

Mr. Julien said that he will meet with Supt. Wickard to get the cameras up and running.

XIII. Payment of the Bills

Mr. Patterson made a motion to put the bills totaling $ 537,090.80 ($ 340,718.8 for the sewer project) on the Claims Ordinance. Second by Mr. Waaland. All approved.

Mr. Patterson made a motion to pay the bills totaling $ 537,090.80. Second by Ms Thompson. All approved.

XIV. Adjournment

Ms Goldner made a motion to adjourn at 9:12 PM. Second by Mr. Cameron. All approved.