VILLAGE OF NORTH BALTIMORE

COUNCIL MEETING MINUTES

SEPTEMBER 18, 2012

I. Pledge of Allegiance

Mayor Julien called the meeting to order at 7:30 PM and led the Pledge of Allegiance.

II. Roll Call:

Mayor Mike Julien-Here, Leslee Thompson-Here, Aaron Patterson-Here,

Janet Goldner-Here, Jeff Bretz-Here, Greg Waaland—

Here, Clerk Richard Van Mooy-Here.

Mr. Patterson made a motion to excuse Ms Thompson and Mr. Bretz. Second by Mr. Cameron. All approved.

III. Approval of the Minutes:

Motion by Ms Goldner to approve the minutes of the 09-04-12 meeting. Second by Mr. Patterson. All approved.

Motion by Mr. Patterson to approve the minutes of the 09-11-12 Special meeting. Second by Ms Goldner. All approved.

IV. Public Participation:

None

V. Letters and Communications:

Mr. Julien reported that he was contact by an NBHS student about purchasing an ad for the yearbook. Since council has purchased a quarter page ad for years, Mr. Patterson made a motion that we purchase a quarter page ad at a cost of $90. Second by Mr. Waaland. All approved.

Mr. Julien then asked about purchasing an ad in the sports program. He was told that traditionally the safety forces buy that ad rather than council.

Ms Thompson arrived at 7:40 PM. She announced that there will be a fund raiser night at McDonald’s on 09-26-12 in support of the downtown mural. This will also be an opportunity to meet the artist.

Ms Goldner complimented the mayor for the speech that he gave at the new school dedication.

VI. Administrative Reports:

Finance Officer: Present. No report.

Mr. Kirk was given a pass on the lack of a report since he has only been on the job two days.

Mr. Patterson asked when the budgeting process will begin. Ms Healy reported that many of the department heads have submitted their requests and the Mr. Kirk was entering them on a spread sheet.

Village Administrator: Present. Report Submitted.

Mr. Patterson asked for some background on the 10% rate cut from AEP. Ms Healy said that she locked us in for a 20 month contract and she choose AEP since they are our current supplier. Near the contract’s expiration we can review and seek better rates.

Ms Healy gave Mr. Marcin a draft of the CSX Facilities Encroachment Agreement. The railroad will charge $2550 for the permit to run a new waterline under their right of way. Mr. Marcin will review and prepare legislation.

Ms Healy reported that the first two of four meetings about Phase II sewer separation project went OK.

The 09-21-12 post audit conference at 9:30 AM is for NB officials only. The final audit will be made public.

Clerk: Present. No Report

Solicitor: Present. No Report.

Mayor: Present.

When it was his turn to speak, Mayor Julien left room only to reappear dressed in the ratty ermine cape and waving his official decreein’ scepter. With a flourish and a brief scent of moth balls, Hizzoner decreed that Trick or Treat would be 10-25-12 from 6:00 – 7:30 and that the Halloween Parade would be 10-27-12 at 7:00 PM.

Based on the recommendation of Chief Baer, the mayor recommended that Robert Fitzgerald be appointed a full time police officer at the probationary rate effective 09-26-12. Motion to that effect by Mr. Patterson. Second by Mr. Waaland. All approved

Based on the recommendation of Chief Baer, the mayor recommended that Travis Brewer be appointed a part time police officer at the probationary rate effective 09-26-12. Motion to that effect by Mr. Patterson. Second by Ms Goldner. All approved. Following the vote Mr. Julien administered the oath to Ptlm Brewer.

Mr. Patterson asked the chief if the new cruiser and the replacement vests had been ordered. Chief Baer said that both were in process.

VII. Standing Committees:

Economic and Community Development (Mr. Cameron)

No business.

Mayor Julien updated council on the demolition of the Tong House. The asbestos had been professionally abated so all was ready for the demolition with the exception of the possible closing on SR 18. Mr. Julien said that he an Ms Healy would look into the road closing.

Public Safety (Ms Thompson)

Based on the recommendation of the Public Safety Committee, Ms Thompson made a motion to approve the EMS rate schedule as presented effective

10-01-12. Second by Mr. Waaland. All approved. Following the vote, Mr. Cameron reiterated his belief that we should adjust our rates annually immediately following Medicare’s rate announcement each April.

Mr. Patterson reported that he received the proposed fire contract from Henry Township. He will send it to the mayor for council distribution.

Mr. Julien reported that the final cost repair fire unit 753 was $2448.02. The amount is much better than the $7000 that was originally estimated.

Mr. Julien also told council that the water pump on our new tanker froze up due to a lack of oil being installed either at the factory or by the delivering dealer. This matter has been turned over to our insurance company.

Mr. Patterson reminded council that the fire department will need $3000 for the annual vehicle inspection in October. Due to some needed repairs to equipment and other purchases, the fire department budget is short so money will have to be transferred into the repair budget.

Mr. Cameron asked Mr. Kirk to include an all funds expenditure report in the next council Agenda.

Personnel, Policy and Ordinance Review (Mr. Bretz)

No report due to Mr. Bretz’ absence.

Mr. Cameron asked if our employees were using their vacation time. Ms Healy said that they are all using their days.

Public Works (Mr. Waaland)

Mr. Waaland reported that a light is out in the traffic signal at S. Main and Water St. Referred to Supt. Wickard.

Supt. Wickard said that the shelter houses are now all buttoned up and the plumbing is all finished and inspected. The bill from Hanks totals $4700 and it remains to be paid. Mr. Patterson suggested that Mr. Waaland contact the Field Improvement Committee and ask them to pay the bill. Mr. Waaland referred this matter to Ms Healy.

Mr. Waaland asked why the alleys at the old school demolition site were being removed. He was told that all the alleys on that property have been vacated and the site plan calls for the entire area to be seeded.

Public Utilities (Ms Goldner)

Based on the recommendation of the Public Utilities Committee, Ms Goldner made a motion to approve an agreement with Solar Bee, Inc. for THM removal equipment on a lease purchase basis. Final purchase with lease payments applied 100% toward the purchase is subject to the equipment performing as stated by Solar Bee, Inc. Second by Mr. Patterson. All approved.

Ms Goldner reported that she attended one of the meetings about Phase II sewer separation project and the meeting went OK.

Mr. Julien said that he asked for drawings and copies of permits that were issued to the Kepling Addition to see if the storm sewer and sanitary sewers installed at the time of that development could be grandfathered in. Many felt that since that project is only about twenty years old and that it followed all the guidelines that were in effect at that time, that it should be grandfathered. More details and discussion to follow.

Finance and Technology (Mr. Patterson)

Mr. Patterson reminded all of the post audit meeting on 09-21-12 at 9:00 AM.

Mr. Patterson said that he is beginning the 2013 budget process.

VIII. New Legislation, Resolutions, Motions or Business

Mr. Patterson made a motion that Ordinance 12-31 be read by number and title only for the first reading, dispense with the second and third readings and to declare an emergency. Second by Mr. Waaland. All approved.

Ordinance 12-31 read by number and title by the mayor.

Mr. Waaland made a motion to adopt Ordinance12-31. Second by Mr. Cameron. All approved. Before the vote when asked by Mr., Cameron, Ms Healy explained that this transfer had to do with using grant money to pave the skate park.

ORDINANCE 12- 31 AN ORDINANCE ESTABLISHING SUPPLEMENTAL APPROPRIATION ACCOUNTS FOR FISCAL YEAR ENDING DECEMBER 31, 2012, AND DECLARING AN EMERGENCY

IX. Second Reading of Ordinances and Resolutions

None

X. Third Reading of Ordinances and Resolutions

None

XI. Other New Business

Mr. Cameron asked Ms Healy to send his copies of our three CEDA.

Mr. Cameron urged that the JEDD be wrapped up. Mr. Julien said that he’d get the ball rolling and that the wrap up is a year past due.

XII. Other Old Business

Mr. Waaland asked what the plans are for moving the apparatus on the newly paved skate park. Ms Healy stated that she will ask the scouts to reposition the items. Mr. Patterson offered the use of an excavator to aid in the lifting.

Mr. Julien said that he is meeting with the high school principal to get a student representative in a more timely fashion that has been in the past.

XIII. Payment of the Bills

Mr. Patterson made a motion to put the bills totaling $ 89,566.37 (11,951.42 for the sewer project) on the Claims Ordinance. Second by Mr. Waaland . All approved.

Ms Thompson made a motion to pay the bills totaling $ 89,566.37. Second by Mr. Patterson. All approved.

.

XIV. Adjournment

Mr. Cameron made a motion to adjourn at 8:30 PM. Second by

Ms Goldner. All approved.