VILLAGE OF NORTH BALTIMORE

COUNCIL MEETING

OCTOBER 02, 2012

MINUTES

I. Pledge of Allegiance

Mayor Julien called the meeting to order at 7:30 PM and led the Pledge of Allegiance.

II. Roll Call:

Mayor Mike Julien-Here, Leslee Thompson-Here, Aaron Patterson-Here,

Janet Goldner-Here, Bill Cameron-Absent, Jeff Bretz-Here, Greg Waaland—

Here, Clerk Richard Van Mooy-Here

Mr. Bretz made a motion to excuse Mr. Cameron. Second by Mr. Patterson.

All approved.

III. Approval of the Minutes:

Motion by Bretz to approve the minutes of the 09-18-12 meeting as corrected. Second by Patterson. All approved.

IV. Public Participation:

None

V. Letters and Communications:

Mr. Julien reported that he had a request from West Haven for a controlled

burn at their pond. Referred to Chief Francisco. Many present were surprised to learn that West Haven had a pond-actually it’s more like a swale but it’s there none the less.

VI. Administrative Reports:

Finance Officer: Present. Report Submitted.

Officer Kirk walked council through several reports that are new to his tenure.

Officer Kirk reported that the first draft of the 2013 budget is ready for review. Mr. Patterson will e-mail members in an effort to find a time to review it with Mr. Kirk.

EMS Chief: Present. Report Submitted.

Chief VanScoder’s report was the first that he has submitted in the new format. Several changes were suggested but overall it looks likes and improvement over the old format and a step to uniformity of reports for all safety departments.

Mr. Cameron arrived at 7:39 PM.

Fire Chief: Present. Report Submitted.

Chief Francisco announced an Open House to be held on 10-10-12 at the fire hall from 6:00 PM to 8:00 PM. The department has 400 smoke detectors that will be given away on a first come first served basis. Discussion followed on how to best accommodate any excess demand.

Police Chief: Present. Report Submitted.

Mayor Julien complemented Chief Baer for handling a recent situation with great professionalism and thoroughness.

Mr. Patterson pointed out that at the recent auditor’s exit conference we were told that we could not order the new police car without having all the funds appropriated. Such an appropriations change will be made soon so as not to delay the purchase any longer.

Chief Baer reported that SRO Slane is working out very well and that the high school principal has been very complimentary.

Village Administrator: Present. Report Submitted.

Ms Healy introduced John Ziegler the new hire at the Utilities Department. Motion made by Mr. Patterson to hire John Ziegler as probationary utilities department worker at the probationary rate effective 10-01-12. Second by Mr. Waaland. All approved.

Ms Healy reported that we recently opened the bids for the Grant Rd. Water Tower repair. Dixon Engineering our consulting engineer for the project reviewed the two bids that were submitted and recommended that we accept the bid from LC United at a cost of $50,500. Motion to approve made by Mr. Patterson. Second by Ms Goldner. All approved.

Ms Healy distributed the EMS write off which totaled $ 40,416.48. Motion to write off the charges made by Ms Thompson. Second by Mr. Bretz. All approved.

Ms Healy announced that the summer paving project is completed. There was a need to make field adjustments which resulted in a cost overrun of $3100. Motion by Mr. Waaland to pay the additional charge to Henry Bergman, Inc to be divided between the Street Funds ($1000) and Park Funds ($2100.) second by Mr. Cameron. All approved.

Ms Healy reported on the Eagle Scout project that was conceptually approved at the last meeting. It turns out that ODOT must guarantee for the landscaping in the roundabout so they will not allow the project to be done at the location. As an alternative, Ms Healy is suggesting using the open ground north or east of the roundabout for the project. The consensus of council was to allow the scouts to do their proposed project at the suggested locations.

Clerk: Present.

Clerk Van Mooy reported that he and Ms Healy gave an overview of village functions to the 3^rd grade classes at Powell. The kids blew off the clerk but they hung on every word that Ms Healy uttered and were genuinely dumbstruck by the depth of her knowledge.

Solicitor: Absent. No Report.

Mayor: Present.

Mr. Julien reported that he recently learned that all first tier Safety Force members must be vaccinated against Hepitius B. Referred to chiefs.

Mr. Julien shared an invitation for all members to march in the Halloween Parade. Paperwork was begun to purchase brooms for all members to ride during the parade.

Mr. Julien said that he would include the proposed Henry Township fire agreement on the COTW agenda.

VII. Standing Committees:

Economic and Community Development (Mr. Cameron)

No Report.

Public Safety (Ms Thompson)

No Report.

Ms Healy said that the schools has asked for a review of the zoning and planning regulations to may come into play when the old school site is offered for sale.

Ms Thompson thanked all who assisted with the mural painting and

dedication. All agreed that it is a nice addition to our community.

Personnel, Policy and Ordinance Review (Mr. Bretz)

No Report.

Work continues on the revisions to the employee policy handbook.

Public Works (Mr. Waaland)

Mr. Waaland had several COTW items.

Mr. Bretz suggested that we look into a software update for the cemetery that

will improve our ability to locate vacant plots for sale.

Public Utilities (Ms Goldner)

No Report.

Finance and Technology (Mr. Patterson)

Mr. Patterson repeated his desire to have the Finance Committee review the

budget as soon as a meeting can be held.

VIII. New Legislation, Resolutions, Motions or Business

Mr. Patterson made a motion that Ordinance 12-32 be read by number and

title only for the first reading dispense with the second and third readings,

suspend the rules and declare an emergency. Second by Mr. Bretz.

Ordinance 12-32 read by number and title by the mayor.

Mr. Patterson made a motion to adopt Ordinance 12-32. Second by Ms Thompson. All approved.

ORDINANCE NO. 12-32 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO ENTER INTO A FACILITY ENCROACHMENT AGREEMENT WITH CSX TRANSPORTATION, INC., AND TO DECLARE AN EMERGENCY

Mr. Patterson made a motion that Ordinance 12-33 be read by number and title

only for the first reading dispense with the second and third readings, suspend

the rules and declare an emergency. Second by Ms Thompson. All approved.

Before the vote there was some discussion on the bidding process that will be

used, as it has in the past, for this auction.

Ordinance 12-33 read by number and title by the mayor.

Mr. Cameron made a motion to adopt Ordinance 12-33 as amended to include the correct date of 11-10-12. Second by Mr. Patterson. All approved.

ORDINANCE 12-33 AN ORDINANCE AUTHORIZING THE SALE OF CERTAIN VILLAGE PROPERTY NO LONGER NEEDED BY THE VILLAGE AND TO DECLARE AN EMERGENCY

Mr. Waaland made a motion that Resolution 12-12 be read by number and title only for the first reading dispense with the second and third readings, suspend the rules and declare an emergency. Second by Mr. Cameron. All approved

Resolution 12-12 read by number and title by the mayor.

Mr. Waaland made a motion to adopt Resolution 12-12. Second by Mr. Cameron. All approved.

RESOLUTION 12-12 A RESOLUTION ACCEPTING THE AMOUNTS AND RATES AS DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFYING THEM TO THE COUNTY AUDITOR PER ORC 5705.34, ET.SEQ, AND DECLARING AN EMERGENCY

IX. Second Reading of Ordinances and Resolutions

None

X. Third Reading of Ordinances and Resolutions

None

XI. Other New Business

None

XII. Other Old Business

None

XIII. Payment of the Bills

Mr. Patterson made a motion to put the bills totaling $ 113,877.05 on the Claims Ordinance. Second by Ms Thompson. All approved.

Mr. Bretz made a motion to pay the bills totaling $ 113,877.05. Second by Mr. Waaland. All approved.

XIV. Executive Session

Mr. Patterson made a motion to enter into executive session at 8:33 PM for 121.22 G1 to consider the appointment, employment, dismissal, promotion, demotion or compensation of a public employee. Second by Mr. Cameron. All approved

XV.

Return to Regular Session

Ms Goldner made a motion to return to regular session at 8:57 PM. Second by Mr. Waaland . All approved.

XVI. Adjournment

Mr. Cameron made a motion to adjourn at 8:57 PM. Second by

Ms Goldner. All approved.