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NB Village Council Meeting Minutes - July, 2014
Posting Date: 08/09/2014

VILLAGE OF NORTH BALTIMORE

COUNCIL MEETING

JULY 01, 2014

MINUTES

I. Pledge of Allegiance

Mayor Julien called the meeting to order at 7:30 PM and led the Pledge of Allegiance.

II. Roll Call:

Mayor Mike Julien-Here, Leslee Thompson-Here, Aaron Patterson-Absent,

Janet Goldner-Here, Bill Cameron-Here, Rich Rose-Here, Arthur Patterson III— Here, Clerk Richard Van Mooy-Here, Lane Bishop—Student Representative--Present.

Ms Goldner made a motion to excuse Aaron Patterson. Second by Art Patterson. All approved.

III. Approval of the Minutes:

Motion by Ms Goldner to approve the minutes of the 06-03-14 meeting. Second by Ms Thompson. All approved.

Motion by Ms Thompson to approve the minutes of the 06-10-14 special meeting. Second by Mr. Rose. All approved.

Motion by Ms Goldner to approve the minutes of the 06-16-14 special meeting. Second by Ms Thompson. All approved.

IV. Public Participation:

John Sponsler addressed council and spoke in opposition to rezoning the old high school property for business use. He urged the Planning Commission to give this issue serious thought.

Dave Meggit addressed council on the issue of high utility rates. He said he hopes that council revisits the issue of the legislation that increased the rates. Mr. Julien said that Ordinance 14-23 that is to be added to the agenda would address the issue.

Susan Seiler addressed council and expressed concern that the forms for curbs in front of her residence have been us for over a month with no further work being done. Mr. Julien will bring this up at the 07-02-14 construction meeting.

Tammy Grilliot asked about the report of the individual meter readings. She said that she has not been contacted by anyone from the water dept. Mr. Julien said that the report was to be done for month and he expected to have the reports on the five meters at the COTW. He instructed Ms Healy to have a utility department employee call Ms Grilliot with an update.

Mr. Julien introduced AJ Hotaling and his family. All were present at the council meeting as AJ has complete the welcome to North Baltimore sign that is his Eagle Scout project. The sign represents our community well and is the result of efforts and contributions by many as listed: Larry Bateson, Mark Povenmire, Ted Lobdell, Frank Hemminger, Roger South, Mobile Welding Repair, Northwestern Masonry, Quality Concrete, Warner Automotive, Carol Bateson, Mariah Archer, Doug Wickard, Brandon Connine, Bill Cameron, Dennis Miller, Mike Julien, Kathy Healy Art Hotaling and Zach McCoy.

All members of council expressed their gratitude to Scout Hotaling for a job well done. Mr. Julien will prepare a Resolution of Commendation for council to approve.

Aaron Patterson arrived at 7:45 PM.

Sam Brachle addressed the mayor on the condition of his street, the lack of work being done on the SSP, the lack of follow through by the police on his complaints of people driving across in property, the lack of drainage, the mayor’s promptness in responding to Mr. Brachle’s request that the mayor visit him. He expressed disappointment in village council, the high utility bills and suggested that he is going to sue the village. Mr. Julien thanked Mr. Brachle for his comments.

V. Letters and Communications:

Ms Thompson congratulated Dispatcher Kepling for he efforts to diffuse a difficult situation by using her CIT training. All joined in the commendation.

VI. Administrative Reports:

Finance Officer: Present. Report Submitted.

Aaron Patterson asked for a comparison of EMS collections for 2013 and 2014.

Mr. Cameron asked Mr. Kirk to explain ordinance 14-23. Mr. Kirk said that this ordinance formalizes the motion from the floor that was made and approved at the 04-15-14 meeting. He said that this is an effort to clarify the commodity charge. Aaron Patterson asked Mr. Kirk if we raised the monthly minimum to 3000 gallons could we still make the debt payments of the Phase II of the SSP. Mr. Kirk will prepare a report for COTW.

Mr. Kirk reported that he met with the McComb income tax administrator. They had some very preliminary discussions of moving our collections in house. Mr. Kirk said that the administrator is preparing a one year consultant’s contract for council to consider if we wish to move or collections in house. In the one year he would administer our collections and train the appropriate staff on the process.

Aaron Patterson asked about a bill for CSX concrete work. He was told that, like the CSX mowing that we do, we have an agreement with CSX to assess the costs of all work on their property taxes. The costs of the concrete work would be covered on the next tax bill.

Aaron Patterson asked about a bill for damage to two police cars. He was told that one backed into another one. Insurance paid for the repairs and Mr. Julien said that the driver at fault was disciplined according to our policy.

EMS Chief: Present. Report Submitted.

Chief Matthes reported that we only missed one call and that was because our unit was already in service.

Chief Matthes also said that he has had a couple of citizens express interest in joining the squad. Referred to COTW.

Chief Matthes reported that we had qualified for a $6250 Ohio Department of Public Safety grant.

Fire Chief: Present. Report Submitted.

Chief Francisco reported that Fire Department has also received a $1500 training and equipment grant from the Ohio Department of Public Safety grant.

The discussion turned to the leaking roof. Ms Healy said that the bid specs are ready to go but the engineer’s estimate was about $150,000. It was suggested that we try to hire a local citizen to repair the roof rather that following the engineer’s recommendation. Referred to COTW.

Police Chief: Not Present. Report Submitted.

Ms Thompson and Mr. Cameron questioned the amount of money being spent on police car repairs as well as the general level of care that is shown to the vehicles. They also questioned the lack of notification to council when the two cars were involved in the crash. Mr. Julien said that he will ask all departments to expand their reports to include more detailed vehicle repair costs.

Aaron Patterson suggested an idling policy for all village vehicles.

Village Administrator: Present. Report Submitted.

Aaron Patterson asked about the lateral financing. He was told that Supt. Patterson is finalizing the project as we near the end of the Phase II construction.

Aaron Patterson asked for details on the need for a send shift operator. He was told that one of our employees is unable to return to work due to a non-work related medical situation.

Aaron Patterson previously had requested information on who could operate village vehicles. He was told that any employee is covered by our insurance to operate any vehicles however licensing requirements and regulations must also be considered before an employee may operate a vehicle.

Clerk: Present

Clerk Van Mooy distributed copies of Ordinance 14-23 for inclusion on the agendas. The consensus of council was that more information is needed before any action can be taken on this ordinance. It will not be added to the agenda at this meeting. Referred to COTW and possible special meeting to be held in conjunction with the 07-08-14 COTW meeting.

Appointed Legal Counsel: Not Present. Excused by the mayor.

Mayor: Present

Mr. Julien distributed copies of the Comprehensive Master Plan. Referred to COTW. He suggested that Public Works prepare a multi-year paving plan so that residents may anticipate when their streets will be resurfaced.

Aaron Patterson expressed a need or a joint committee meeting to discuss downtown revitalization. He also questioned the mayor’s policy of rotating committee assignments.

Ms Healy said that she has a report on the four village administrator candidates that were interviewed for the position. Mr. Julien said that an executive session is needed.

VII. Standing Committees:

Economic and Community Development (Aaron Patterson)

No report.

Public Safety (Ms Goldner)

Ms Goldner reported that the EMS interviews are complete and dependent on the candidates accepting the position; recommendations for hiring will be made at the next meeting.

Mr. Rose said that he has observed a wash out under the Johnson Rubber building. Ms Healy said that she would have staff board up the building by 07-03-14. Mr. Rose said that he would assist with the process.

Personnel, Policy and Ordinance Review (Mr. Rose)

Mr. Rose and Mr. Julien will meet on 07-02-14.

Public Works (Art Patterson)

Art Patterson made a motion to contract with Metal Pro Roofing/Cornet Roofing to install the metal roof on Shelter House #3 for a cost of $11,200.00 for materials and labor to be paid for from the Lars Larsen estate. Second by Mr. Cameron. All approved.

Ms Healy reported that she has a $500 coupon for this project. Mr. Cameron reported that the Lars Larson estate has some unclaimed funds that may be worth looking into.

Public Utilities (Mr. Cameron)

Bids for the painting of the clear well will be opened on 07-02-14. A special

meeting

must be held to award this as the painting season will be ending

before we know it. To added to the 07-08-14 special agenda.

Aaron Patterson said that pothole work and street cleaning is required on

Broadway. Referred to construction meeting.

Finance and Technology (Ms Thompson)

No Report

VIII. New Legislation, Resolutions, Motions or Business

Aaron Pattersonmade a motion that Ordinance 14-16 be read by number and title only for the first reading. Second by Mr. Cameron

Ordinance 14-16 read by number and title by the mayor.

ORDINANCE 14-16 AN ORDINANCE ENACTING A SPECIAL ASSESSMENT FOR THE COST AND EXPENSE OF TRIMMING, MAINTAINING AND PLANTING OF TREES ALONG THE STREETS, ALLEYS, WAYS AND OTHER PUBLIC PLACES IN THE VILLAGE OF NORTH BALTIMORE FOR 2014, AUTHORIZING CERTIFICATION OF SAME TO THE WOOD COUNTY AUDITOR.

Ms Goldner made a motion that Ordinance 14-17 be read by number and title only for the first reading. Second by Mr. Cameron.

Ordinance 14-17 read by number and title by the mayor.

ORDINANCE 14-17 AN ORDINANCE ENACTING A SPECIAL ASSESSMENT FOR THE COST AND EXPENSE OF LIGHTING OF THE STREETS, ALLEYS, WAYS AND OTHER PUBLIC PLACES IN THE VILLAGE OF NORTH BALTIMORE FOR 2014, AUTHORIZING CERTIFICATION OF SAME TO THE WOOD COUNTY AUDITOR

Aaron Pattersonmade a motion that Ordinance 14-18 be read by number and title only for the first reading. Second by Ms Goldner.

Ordinance 14-18 read by number and title by the mayor.

ORDINANCE 14-18 AN ORDINANCE ENACTING A SPECIAL ASSESSMENT FOR THE COST AND EXPENSE OF CLEANING THE STREETS, ALLEYS, WAYS AND OTHER PUBLIC PLACES IN THE VILLAGE OF NORTH BALTIMORE FOR 2014, AUTHORIZING CERTIFICATION OF SAME TO THE WOOD COUNTY AUDITOR

Ms Goldner made a motion that Ordinance 14-19 be read by number and title only for the first reading dispense with the second and third readings, suspend the rules and declare an emergency. Second by Mr. Cameron. All approved.

Ordinance 14-19 read by number and title by the mayor.

Aaron Patterson made a motion to adopt Ordinance 14-19. Second by Mr. Cameron. All approved.

ORDINANCE 14-19 AN ORDINANCE ESTABLISHING SUPPLEMENTAL APPROPRIATION ACCOUNTS FOR FISCAL YEAR ENDING DECEMBER 31, 2014, AND DECLARING AN EMERGENCY

Aaron Pattersonmade a motion that Ordinance14-20 be read by number and title only for the first reading dispense with the second and third readings, suspend the rules and declare an emergency. Second by Mr. Cameron. All approved.

Ordinance 14-20 read by number and title by the mayor.

Mr. Cameron made a motion to adopt Ordinance14-20 . Second by Ms Goldner . All approved.

ORDINANCE 14-20 AN ORDINANCE ESTABLISHING SUPPLEMENTAL APPROPRIATION ACCOUNTS FOR FISCAL YEAR ENDING DECEMBER 31, 2014, AND DECLARING AN EMERGENCY

Aaron Pattersonmade a motion that Ordinance 14-21 be read by number and title only for the first reading dispense with the second and third readings, suspend the rules and declare an emergency. Second by Mr. Cameron. All approved.

Ordinance 14-21 read by number and title by the mayor.

Ms Goldner made a motion to adopt Ordinance 14-21. Second by Ms Thompson. All approved.

ORDINANCE 14-21 AN ORDINANCE ESTABLISHING SUPPLEMENTAL APPROPRIATION ACCOUNTS FOR FISCAL YEAR ENDING DECEMBER 31, 2014, AND DECLARING AN EMERGENCY

Ms Thompson made a motion that Ordinance 14-22 be read by number and title only for the first reading dispense with the second and third readings, suspend the rules and declare an emergency. Second by Aaron Patterson. All approved.

Ordinance 14-22 read by number and title by the mayor.

Mr. Cameron made a motion to adopt Ordinance 14-22. Second by Ms Thompson. All approved.

ORDINANCE 14-22 AN ORDINANCE ESTABLISHING SUPPLEMENTAL APPROPRIATION ACCOUNTS FOR FISCAL YEAR ENDING DECEMBER 31, 2014, AND DECLARING AN EMERGENCY

IX. Second Reading of Ordinances and Resolutions

Aaron Pattersonmade a motion that Ordinance 14-15 be read by number and title only for the second reading dispense with the third reading, suspend the rules and declare an emergency. Second by Mr. Cameron. All approved.

Ordinance 14-15 read by number and title by the mayor.

Ms Goldner made a motion to adopt Ordinance 14-15. Second by Ms Thompson. All approved.

ORDINANCE 14-15 AN ORDINANCE ESTABLISHING SUPPLEMENTAL APPROPRIATIONS ACCOUNTS FOR FISCAL YEAR ENDING DECEMBER 31, 2014 AND DECLARING AN EMERGENCY

X. Third Reading of Ordinances and Resolutions

Ms Thompson made a motion that Ordinance 14-13 be read by number and title only for the third reading. Second by Mr. Cameron

Ordinance 14-13 read by number and title by the mayor.

Aaron Pattersonmade a motion to adopt Ordinance 14-13 . Second by Mr. Cameron. All approved.

ORDINANCE 14-13 AN ORDINANCE ADOPTING THE ESTIMATE OF REVENUES FOR THE BUDGET YEAR BEGINNING JANUARY 1, 2015, AUTHORIZING CERTIFICATION OF SAME TO THE WOOD COUNTY AUDITOR

XI. Other New Business

None

XII. Other Old Business

None

XIII. Payment of the Bills

Ms Goldner made a motion to put the bills totaling $ 537,808.34 (SSP 304,889.74) on the Claims Ordinance. Second by Mr. Cameron. All approved.

Ms Goldner made a motion to pay the bills totaling $ 537,808.34. Second by Ms Thompson. All approved.

XIV. Executive Session

Ms Thompson made a motion to enter into executive session at 9:15 PM for 121.22 G1 to consider the appointment, employment, dismissal, promotion, demotion or compensation of a public employee. Second by Ms Goldner All approved

XV. Return to Regular Session

Mr. Rose made a motion to return to regular session at 10:20 PM. Second by Mr. Cameron. All approved.

XVI. Adjournment

Mr. Art Patterson made a motion to adjourn at 10:20 PM. Second by

Mr. Rose. All approved.

 

 
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