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NB Village Council Minutes - 9/2/2014
Posting Date: 09/19/2014

VILLAGE OF NORTH BALTIMORE

COUNCIL MEETING

SEPTEMBER 02, 2014

MINUTES

I. Pledge of Allegiance

Mayor Julien called the meeting to order at 7:30 PM and led the Pledge of Allegiance.

II. Roll Call:

Mayor Mike Julien-Here, Leslee Thompson-Here, Aaron Patterson-Absent, Janet Goldner-Here, Bill Cameron-Here, Rich Rose-Here, Art Patterson—Here, Clerk Richard Van Mooy-Here, Student Representative Lane Bishop—Here.

Ms Goldner made a motion to excuse Aaron Patterson. Second by Mr. Rose.

All approved.

III. Approval of the Minutes:

Motion by Ms Goldner to approve the minutes of the 08-05-14 meeting. Second by Art Patterson. All approved.

Motion by Ms Goldner to approve the minutes of the 08-12-14 special meeting. Second by Art Patterson. All approved.

IV. Public Participation:

Wood County Commissioner Doris Herringshaw introduced herself and spoke briefly about some if the items that she and her fellow commissioners are working on. These include water supply, taxes and capital improvements. She reported that ODOT is going to replace 10 bridges that are the county’s responsibility in the next three years

V. Letters and Communications:

Ms Goldner reported that she had been contacted by a member of St James church asking that the sewer issue be settled in the church’s favor. Other members of council reported that they have also been contacted.

Mr. Cameron pointed out that SR 18 in the south end of the village is named Briar Hill Rd and Deshler Rd. He asked Mr. Marcin to investigate how the road could be renamed. Referred to Economic Development Committee.

VI. Administrative Reports:

Finance Officer: Present. Report Submitted.

Ms Dettling will look into the procedures for dealing with the Demolition Lien check for $17,597.84 that the village received from an insurance company for fire damage at 305 S. Tarr St.

EMS Chief: Present. Report Submitted.

Fire Chief: Present. Report Submitted.

Chief Francisco reported that we have been turned down for the third time for a grant for a grass truck. He will continue to apply for funding but in the meantime he has priced a stripped down truck that can accept some of our current equipment. The cost is $56,000. The current grass truck has outlived its usefulness and should be replaced.

Ms Thompson questioned a couple of bills for fire hall equipment. She was told that since we now have a full time EMS staff that certain items in the fire hall that are broken such as tables and the microwave must be replaced.

Police Chief: Present. Report Submitted.

Chief Baer shared with Mr. Marcin his research on citing railroads.

Based on Chief Baer’s recommendation Mr. Rose made a motion to hire Britney Swartz as an on call dispatcher effective 09-03-14 at the base rate. Second by Art Patterson. All approved.

Mr. Rose asked about the process of replacing the PT officers who have left the PD recently. Chief Baer is arranging interviews for the next week or two. He will notify council members so that they may attend the interviews. He has 6 or 7 candidates and he hopes to recommend 3 or 4.

Ms Thompson suggested that Chief Baer conduct exit interviews.

Ms Thompson questioned some of the bills for police vehicle maintenance. Chief Baer said that the Chargers simply are not holding up. He is investigating purchasing an extended warranty. Mr. Julien said that all departments are monitoring all vehicle maintenance in order to see if there are patterns of repair or a specific make of vehicle that is better than others.

Village Administrator: Present. Report Submitted.

Ms Dettling commented on the audit review. She said that it is imperative that addition training be provided for staff before the next audit. She said that Ordinance 14-36 will provide for the needed help. Along with that she asked for approval for an engagement letter from LGS Division in an amount not to exceed $6000. Motion for same by Ms Thompson. Second by Mr. Cameron. All approved.

Clerk: Present. Report Submitted.

Clerk Van Mooy reported that Ordinance 14-26 must be repealed and be replaced with Ordinance 14-37. Motion to repeal Ordinance 14-26 by Ms Goldner. Second by Ms Thompson. All approved.

Clerk Van Mooy reported that Ordinance 14-25 must be repealed and be replaced with Ordinance 14-35. Motion to repeal Ordinance 14-25 by Ms Goldner. Second by Mr. Cameron. All approved.

Appointed Village Counsel: Present.

Mr. Marcin said that he will attend the 09-16-14 Planning Commission meeting.

Mayor: Present.

Mr. Julien said that he has three student representative candidates from the high school. He and Ms Goldner will interview all three and recommend two for appointment.

Mr. Julien reported that he will report on restoration certification at the Planning Commission meeting.

Mr. Julien reported that he approved $100 for training for a police officer for background checks. He is also considering additional training.

The JEDD has finally been dissolved with proceeds to the village of about $7100.

Mr. Julien recommended that Adam Patterson be appointed to the Tree Commission. Motion to appoint by Ms Goldner. Second by Mr. Rose. All approved except Art Patterson who abstained.

Mr. Julien reported that the clock has been fixed and that he is considering a maintenance agreement for the clock. He credited Ms Dettling with providing the lead for the repair service. Mr. Julien will see if Reineke is willing to contribute toward the costs of the repair.

Ms Thompson asked for an update on the reverse 911 service. Mr. Julien said that we are stalled due to a lack of a data base of land lines. He has called the 911 officer at the Sheriff’s Office twice but has had no response. It was suggested that he contact the sheriff personally.

Ms Thompson asked about the renewal of the SRO and the police crowd control contracts will the school. Mr. Julien will double to check to see where we stand with these two multi-year contracts.

VII. Standing Committees:

Economic and Community Development (Mr. Aaron Patterson)

No Report.

What to do with the JEDD refund was referred to COTW.

Public Safety (Ms Goldner)

No Report.

Personnel, Policy and Ordinance Review (Mr. Rose)

Mr. Rose made a motion to adopt the swimming pool filling policy as presented. It

was amended from the floor to set the minimum fill at 1000 gallons. Second by Ms Goldner. All approved.

Public Works (Mr. Art Patterson)

Art Patterson will convene his committee to meet with Ms Dettling to discuss the fire hall roof quotes.

Art Patterson reported that the roof on Shelter House #3 is done. Further work will be considered after the football season.

Public Utilities (Ms Cameron)

Mr. Cameron made a motion to authorize the Finance Officer to allocate the OPWC refund of $110,000 (estimated) to the wastewater capital fund. The vote: Yes Goldner, Art Patterson and Cameron. No Rose and Thompson.

Mr. Cameron made a motion to immediately stop collecting ERU for properties that do not discharge storm water into the collection system per the attached list. Second by Mr. Rose. Clerk Van Mooy spoke against the recommendation. All approved.

Finance and Technology (Ms Thompson)

Ms Thompson asked when the traffic light at Powell would be repaired. Referred to Ms Dettling.

Ms Thompson said that the post audit went well. She said that we will have a new auditor next year.

VIII. New Legislation, Resolutions, Motions or Business

Motion to add Ordinance 14-37 to the agenda by Ms Thompson. Second by Mr. Cameron. All approved.

Ms Goldner made a motion that Ordinance 14-30 be read by number and title only for the first reading, dispense with the second and third readings, suspend the rules and declare an emergency. Second by Mr. Cameron. All approved.

Ordinance 14-30 read by number and title by the mayor.

Mr. Cameron made a motion to adopt Ordinance 14-30. Second by Ms Thompson. All approved.

ORDINANCE 14-30 AN ORDINANCE AUTHORIZING THE VILLAGE ADMINISTRATOR TO ENTER INTO A CONTRACT WITH SEVEN BROTHERS PAINTING, INC. TO PAINT AND REPAIR VILLAGE WATER TREATMENT PLANT CLARIFIER TANKS AND LIME SILO AND DECLARING AN EMERGENCY

Ms Goldner made a motion that Ordinance 14-31 be read by number and title only for the first reading, dispense with the second and third readings, suspend the rules and declare an emergency. Second by Mr. Cameron. All approved.

Ordinance 14-31 read by number and title by the mayor.

Mr. Cameron made a motion to adopt Ordinance 14-31. Second by Ms Goldner. All approved.

ORDINANCE 14-31 AN ORDINANCE AUTHORIZING THE VILLAGE ADMINISTRATOR TO ENTER INTO A CONTRACT WITH DIXON ENGINEERING INC. TO OVERSEE AND INSPECT THE PAINTING AND REPAIRS TO BE COMPLETED ON THE VILLAGE WATER TREATMENT PLANT CLARIFIER TANKS AND LIME SILO AND DECLARING AN EMERGENCY

Ms Goldner made a motion that Ordinance 14-32 be read by number and title only for the first reading, dispense with the second and third readings, suspend the rules and declare an emergency. Second by Ms Thompson. All approved.

Ordinance 14-32 read by number and title by the mayor.

Mr. Cameron made a motion to adopt Ordinance 14-32. Second by Ms Thompson. All approved.

ORDINANCE 14- 32 AN ORDINANCE ESTABLISHING SUPPLEMENTAL APPROPRIATION ACCOUNTS FOR FISCAL YEAR ENDING DECEMBER 31, 2014, AND DECLARING AN EMERGENCY

Ms Goldner made a motion that Ordinance 14-33 be read by number and title only for the first reading, dispense with the second and third readings, suspend the rules and declare an emergency. Second by Mr. Cameron. All approved.

Ordinance 14-33 read by number and title by the mayor.

Mr. Cameron made a motion to adopt Ordinance 14-33. Second by Art Patterson. All approved.

ORDINANCE 14- 33 AN ORDINANCE ESTABLISHING SUPPLEMENTAL APPROPRIATION ACCOUNTS FOR FISCAL YEAR ENDING DECEMBER 31, 2014, AND DECLARING AN EMERGENCY

Ms Goldner made a motion that Ordinance 14-34 be read by number and title only for the first reading, dispense with the second and third readings, suspend the rules and declare an emergency. Second by Mr. Cameron. All approved.

Ordinance 14-34 read by number and title by the mayor.

Mr. Cameron made a motion to adopt Ordinance 14-34. Second by Ms Thompson. All approved.

ORDINANCE 14-34 AN ORDINANCE ESTABLISHING SUPPLEMENTAL APPROPRIATION ACCOUNTS FOR FISCAL YEAR ENDING DECEMBER 31, 2014, AND DECLARING AN EMERGENCY

Ms Goldner made a motion that Ordinance 14-35 be read by number and title only for the first reading, dispense with the second and third readings, suspend the rules and declare an emergency. Second by Mr. Cameron. All approved.

Ordinance 14-35 read by number and title by the mayor.

Mr. Cameron made a motion to adopt Ordinance 14-35. Second by Ms Goldner. All approved.

ORDINANCE 14- 35 AN ORDINANCE AUTHORIZING THE CERTIFICATION OF THE SEWER SEPARATION PHASE II LATERAL TAP- IN CHARGE AS SPECIAL ASSESSMENTS TO THE WOOD COUNTY AUDITOR AND DECLARING AN EMERGENCY

Ms Goldner made a motion that Ordinance 14-36 be read by number and title only for the first reading, dispense with the second and third readings, suspend the rules and declare an emergency. Second by Mr. Rose. All approved.

Ordinance 14-36 read by number and title by the mayor.

Mr. Cameron made a motion to adopt Ordinance 14-36. Second by Ms Thompson. All approved.

ORDINANCE 14- 36 AN ORDINANCE ESTABLISHING SUPPLEMENTAL APPROPRIATION ACCOUNTS FOR FISCAL YEAR ENDING DECEMBER 31, 2014, AND DECLARING AN EMERGENCY

Ms Goldner made a motion that Ordinance 14-37 be read by number and title only for the first reading, dispense with the second and third readings, suspend the rules and declare an emergency. Second by Mr. Cameron. All approved.

Ordinance 14-37 read by number and title by the mayor.

Ms Thompson made a motion to adopt Ordinance 14-37. Second by Ms Goldner. All approved.

ORDINANCE 14-37 AN ORDINANCE AUTHORIZING THE CERTIFICATION OF DELINQUENT UTILITY ACCOUNTS AS SPECIAL ASSESSMENTS TO THE WOOD COUNTY AUDITOR

IX. Second Reading of Ordinances and Resolutions

None

X. Third Reading of Ordinances and Resolutions

None

XI. Other New Business

None

XII. Other Old Business

Mr. Cameron thanked Ms Herringshaw for attending the meeting.

XIII. Payment of the Bills

Ms Thompson made a motion to put the bills totaling $ 471,357.25

(SSP $ 331,586.18) on the Claims Ordinance. Second by Ms Goldner. All approved.

Ms Thompson made a motion to pay the bills totaling $ 471,357.25. Second by Mr. Cameron. All approved.

XIV. Adjournment

Mr. Rose made a motion to adjourn at 9:17 PM. Second by Mr. Cameron. All approved.

 

Commentary
  • Posted Date: 09/20/2014
    The Village needs to declare (via ordinance) a crossing deemed an emergency egress, and get it passed and published. This will solve the blockage problems with the railroad. Village Council can also pass an ordinance requiring no horns from trains in town. In doing so, it would quiet the trains. The cost is additional curbing and gates at the effected crossings.
    By: Jon D
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