These the council minutes approved at the North Baltimore Village Council meeting last night (Oct. 21), for the Oct. 4, 2014 meeting.VILLAGE OF NORTH BALTIMORE
COUNCIL MEETING - OCTOBER 07, 2014
I. Pledge of Allegiance
Mayor Julien called the meeting to order at 7:30 PM and led the Pledge of Allegiance.
II. Roll Call:
Mayor Mike Julien-Here, Leslee Thompson-Here, Aaron Patterson-Here,
Janet Goldner-Absent, Bill Cameron-Here, Rich Rose-Here, Arthur Patterson III— Here, Clerk Richard Van Mooy-Here, Kylie Hiser—Student Representative--Present.
Mr. Cameron made a motion to excuse Ms Goldner. Second by Art Patterson.
III. Approval of the Minutes:
Motion by Aaron Patterson to approve the minutes of the 09-16-14 meeting. Second by Mr. Cameron. All approved.
Motion by Aaron Patterson to approve the minutes of the 09-23-14 special meeting. Second by Ms Thompson. All approved.
IV. Public Participation:
NBHS teacher Stephanie Lauer and NBHS student Makala Rein addressed council about a new NBHS service club. They sought permission to sponsor a trick or treat for UNICEF to coincide with the village’s scheduled trick or treat night. Mayor Julien pointed out that there is a $100 solicitation permit fee required of such activities. Motion by Mr. Cameron to allow the UNICEF Trick or Treat fundraiser and to waive the $100 fee on this and all similar student fundraisers for the remainder of the 2014/15 school year. Second by Ms Thompson. All approved.
V. Letters and Communications:
Mr. Cameron raised three issues.
1) He shared an e-mail from a citizen regarding a pending zoning case. Referred to the zoning hearing.
2) He asked about the fire damaged house on Beckett St. It has been abandoned since the fire. Referred to Ms Dettling.
3) He showed a picture of a truck illegally parked on Main St. Chief Baer asked that in the future that the police be called and the driver would be warned or cited.
VI. Administrative Reports:
Finance Officer: Present. Report Submitted.
Mr. Kirk reported that the state auditor who has been provided on site assistance has finished as of today. A report will follow.
EMS Chief: Present. Report Submitted.
Chief Matthes reported that he is considering replacing the Tahoe. It’s old and is in need of a lot of repairs. Since this vehicle is instrumental in our responses it should be replaced. $20,000 in levy proceeds for vehicles remains so Chief is looking to replace the unit with a used vehicle in the low 20’s price range.
Chief Matthes announced that two members of the squad are now certified EMT’s.
Aaron Patterson questioned the spike in the number of missed runs. According to the report, seven runs were missed is September. Chief said that in some cases the first responder was on site but that a transport crew was not available. This led to a general discussion about scheduling, volunteer participating, the use of the When to Work software. Aaron Patterson asked that future reports include the number of runs made by each squad member.
Ms Goldner arrived at 7:47 PM.
Fire Chief: Present. Report Submitted.
Chief Francisco reported that he is seeking alternate funding for the grass truck replacement. He has secured $13,000 in donations to the 501 3 c Buckeye Hook and Ladder. The total cost of a chassis is about $27,000. Chief has submitted two grant applications for the remainder and is awaiting decisions form the agencies.
Chief announced the department’s Open House 10-09-14 6:00-8:00. Smoke detectors will be distributed free of charges. Chief said that he is exploring grant finding to provide for the installation of detectors by the fire department in local residences.
Police Chief: Present. Report Submitted.
Chief Baer thanked the Eagles for a $750 donation which will pay about half the cost of DARE training for the SRO.
Due to a resignation of a dispatcher we are in need of an on call PT dispatcher. Motion to authorize the chief to advertise for same by Aaron Patterson. Second by Mr. Rose. All approved.
Village Administrator: Present. Report Submitted.
Ms Dettling reported that two water employees Cory Herr and John Ziegler have passed their Class I test.
Ms Dettling reported that the county is rebidding our ADA accessibility project.
Ms Dettling reported that the sewer lining project approved on 09-23-15 change order #9 will necessitate yet another change order; #10. USDA requires #10 to move back the final completion date so that the slip lining will be part of the entire project.
Ms Dettling reported that she researched the SR 18 abandonment and she found that ODOT will not and has not compensated the village for snow removal of the portion of SR 18 that are ODOT’s responsibility. Aaron Patterson said that this is not the case and that he has been told that the village received about $11,000 per year for such service. Ms Dettling said that she would revisit the question. The village has the responsibility to maintain the landscaping and to provide landscape maintenance for the new portions of SR in the village limits.
Clerk Van Mooy received notice of right to a hearing for a liquor transfer. Chief Baer already has cleared the transfer on his end. Council expressed no interest in holding a hearing.
Appointed Legal Counsel: Present.
Mr. Marcin distributed a draft of a proposed ordinance that requires railroads to provide advance notification of their plans to close a crossing and to limit the number of crossings that can be closed at any given time. Referred to COTW.
Aaron Patterson asked about the Whistle Stop parking lot. Mr. Marcin recommended that we approach the current owners and offer to repurchase the lot. Motion by Ms Thompson to authorize Appointed Legal Counsel to negotiate for the sale or repatriation of the parking lot property from the current owners. Second by Mr. Cameron. All approved.
Based on the mayor’s recommendation, Aaron Patterson made a motion to approve Change Order #10. Second by Mr. Cameron. All approved. Mr. Julien noted that this will button up the project. Crews were working on the relining project during tonight’s poor visibility and made no effort at traffic control. Mr. Julien will remedy this on 10-09-14.
VII. Standing Committees:
Economic and Community Development (Aaron Patterson)
Public Safety (Ms Goldner)
Mr. Cameron asked if we bill for fire service when we run on I-75. Chief Francisco said that we do bill but collections are spotty. Referred to COTW. Chief reported that due to construction traffic issues the number of runs will certainly increase. He reported that OSP is considering emergency entrances along the route.
Personnel, Policy and Ordinance Review (Mr. Rose)
Water policy for swimming pools and brush collection referred to COTW.
Public Works (Art Patterson)
Based on the recommendation of Public Works and Ms Dettling, Aaron Patterson made a motion to approved Shelter House #3 repairs as submitted. To be paid for with the Lars Larson estate. Second by Art Patterson. All approved. It was decided that a plaque commemorating Lars Larson will be part of the project. Plaque language referred to COTW.
Based on the recommendation of Public Works and Ms Dettling, Ms Thompson made a motion to undertake the immediate fire house roof repair at a cost not to exceed $28,000. Second by Ms Goldner. All approved.
Aaron Patterson asked about repairs to the roof of the pole building. He was told that this is not being considered at this time but that it too is important and must not be overlooked.
Public Utilities (Mr. Cameron)
Based on the recommendation of Public Utilities and Ms Dettling, Mr. Cameron made a motion to approve sewer lateral repairs/modifications at St. James Church to resolve the hook up problems at a cost not to exceed $3000. Second by Mr. Rose. All approved. Speaking on behalf of the congregation, John Cheney thanked council.
Finance and Technology (Ms Thompson)
No report. Efforts will be made to reschedule the meeting before COTW. 2015 budget update referred to COTW.
VIII. New Legislation, Resolutions, Motions or Business
Aaron Patterson made a motion that Ordinance 14-39 be read by number and title only for the first reading dispense with the second and third readings, suspend the rules and declare an emergency. Second by Mr. Cameron. All approved.
Ordinance 14-39 read by number and title by the mayor.
Aaron Patterson made a motion to adopt Ordinance 14-39. Second by Mr. Cameron. All approved.
ORDINANCE 14-39 AN ORDINANCE ESTABLISHING SUPPLEMENTAL APPROPRIATION ACCOUNTS FOR FISCAL YEAR ENDING DECEMBER 31, 2014, AND DECLARING AN EMERGENCY
Aaron Patterson made a motion that Ordinance 14-40 be read by number and title only for the first reading dispense with the second and third readings, suspend the rules and declare an emergency. Second by Mr. Cameron. All approved.
Ordinance 14-40 read by number and title by the mayor.
Ms Goldner made a motion to adopt Ordinance 14-40. Second by Mr. Cameron. All approved.
ORDINANCE 14-40 AN ORDINANCE ESTABLISHING SUPPLEMENTAL APPROPRIATION ACCOUNTS FOR FISCAL YEAR ENDING DECEMBER 31, 2014, AND DECLARING AN EMERGENCY
IV. Second Reading of Ordinances and Resolutions
Aaron Patterson made a motion that Ordinance14-38 be read by number and title only for the second reading, dispense with the third reading, suspend the rules and declare an emergency. Second by Mr. Cameron. All approved.
Ordinance 14-38 read by number and title by the mayor.
Mr. Cameron made a motion to adopt Ordinance14-38 . Second by Aaron Patterson. All approved.
ORDINANCE 14-38 AN ORDINANCE AUTHORIZING THE MAYOR AND THE CLERK TO ENTER INTO A CONTRACT WITH THE NORTH BALTIMORE BOARD OF EDUCATION, AUTHORIZING THE VILLAGE POLICE DEPARTMENT TO PROVIDE A SCHOOL RESOURCE OFFICER (“SRO”), FOR SERVICE AT THE NORTH BALTIMORE SCHOOLS AND TO DECLARE AN EMERGENCY
X. Third Reading of Ordinances and Resolutions
XI. Other New Business
Mr. Cameron made a motion to set the public hearing for the zoning change for old NBHS property for 11-15-14 at 9:00 AM. The meeting will be held in council chambers or moved to the fire hall depending upon seating. Second by Art Patterson. All approved.
The need to schedule a special meeting immediately after the hearing to take action on the zoning change was discussed. It was decided that since the next regular meeting is three days later that the zoning question would be decided at that meeting.
XII. Other Old Business
XIII. Payment of the Bills
Ms Goldner made a motion to put the bills totaling $ 285,684.58 on the Claims Ordinance. Second by Mr. Aaron Patterson. All approved.
Aaron Patterson made a motion to pay the bills totaling $ 285,684.58. Second by Mr. Cameron. All approved.
Ms Thompson made a motion to adjourn at 8:55 PM. Second by
Mr. Cameron. All approved.
Before the formal adjournment, Mr. Julien introduced Kylie Hiser, Student Representative, who introduced herself to all present.